Disposal of Surplus Property

(University Contact: Ron Williams, Materials Management, (330) 941-2771

        

Scrap Metal
The Materials Management Department is responsible for the storage of scrap metal prior to its disposition.  Periodically, the Central Stores Department will sell the accumulated scrap metal to the highest and best bidder.  No one, other than the Materials Management Department, is authorized to dispose of scrap metal in any manner.  Proceeds from the sale of scrap metal shall be deposited to Miscellaneous Income (00690).  The copy of the Bursar’s receipt shall be sent to the Materials Management Department, and be filed with the copy of the Materials Release Form (FA 408).
                      

Inventoried Property  
The department head, or individual who is responsible for administration of a unit of the University and has signature authority for budgeted funds, shall have the authority to declare items purchased by his/her department as surplus and of nominal value, or request salvage of University merchandise.  The Director of Materials Management or his designee shall inspect such property and verify its existence and condition prior to disposal decision\destination. The Materials Management Department shall assume responsibility and control over such surplus property and shall direct its sale or other disposition in such a manner as to maximize the return to the University, considering not only sale proceeds but also the expense of continuing to store and control such property.

 

Disposal may include:

Salvage- relocation on campus with a  45 day website  advertisement period.

Sale by sealed bid, auction, or predetermined price even when at a fraction of the original cost.

Gift to other educational/non-profit agencies.

Gift to a recognized or eleemosynary institution.

In exceptional cases, placing item in a refuse dump.

As appropriate, the inventory shall be adjusted and, in the case of an auxiliary enterprise, an appropriate journal entry may be made to adjust the books of an account.   Care shall be exercised to leave an adequate audit trail in all cases and to avoid the appearance, as well as the fact, of poor management or custodianship.

Requisitions for salvage equipment or furniture which can be viewed from the Surplus/Salvage website advertisements shall be completed in that manner without charge to the department.